Category Archives:
Uncategorized Archives - EngSoft Valley Solutions - Part 2

Asset management, at its very basic, is the process of managing your organization’s assets (usually physical assets) from acquisition to disposal, including replenishment. RFID, on the other hand, is the abbreviation for Radio Frequency Identification. This is a technology used to uniquely identify physical assets.

So, can RFDI improve your organization’s asset management efforts?

There are multiple ways that a RFID asset tagging system can improve your asset management efficiency. And the degree of improvement depends on the configuration. Some of the configurations you should consider include the following:

• Bardcode
• Pen and clipboard
• Passive RFID with fixed readers
• Passive RFID with mobile readers
• Active RFID

You can take the pen and clipboard standard as the base reference and examine other upgrades relative to it.

The comprehensive barcode solution

Adopting a comprehensive barcode solution with a mobile reader comes with significant benefits. Asset tagging and management become easy, fast, and accurate. The asset manager knows exactly which assets have been processed and which ones have not. You can also use this application to keep a historical record of your assets.

Passive RFID with mobile readers

Investing in the passive RFID asset tagging solution with a mobile reader comes with additional benefits. The process of asset identification becomes much faster and potentially less intrusive. You will also enjoy the benefit of identity and keeping track of assets that are not directly in line of sight, like items that have already been packed for transportation.

But perhaps the greatest benefit is when there are many assets to be tagged and tracked. This can apply to file tracking, or there are a large number of items to be tracked. RFID asset tagging and tracking solutions are capable of verifying multiple items on a routine basis, especially during an audit. This would otherwise be slow with barcodes.

That said, the drawback in moving from barcode to passive RFID include the following:

• Cost of the tags
• Difficulty in mounting the tags due to size
• Uncertainty of the readability of the tags due to the surrounding materials,
• Difficulty marking small items like phones
• Cosmetic issues relating to status items (like executive laptops)
• Confusion in taking readings through walls
• Difficulty knowing which items have been read and which ones are yet to be read

Passive RFID with fixed readers

Moving on to fixed mount readers with passive RFID cuts down on the effort required to identify and keep track of the organization’s assets. Assets can be tracked and monitored on a continuous basis without human intervention.

The drawback to using fixed mount asset readers include:

• High cost of the reader
• The difficulty in physically mounting the readers
• The difficulty in establishing and maintaining communication with the reader (usually requiring a network drop)
• Reliability, cost, and management issues around maintenance

Active RFID with static readers

Investing in active RFID tagging solutions comes with its share of benefits. For instance, the system is capable of tracking assets over a large area with limited human intervention.

The drawbacks of active RFID asset tagging solutions include the following:

• The difficulty in mounting the tags due to their large size
• Tags come with a lifecycle (usually 5 years)
• Difficulty in mounting readers and providing access to those readers (usually through a network)

Conclusion

Back to the original question, yes RFID asset tagging solution can greatly benefit your organization. However, it should be noted that this comes at a cost. Reviewing the different solutions described above, it should be apparent that each solution has its share pros and limitations. As such, the most efficient asset tagging solution is achieved by using a combination of different technologies.

You can use barcodes for very small devices that need to be tracked as well as assets with cosmetic importance. Passive RFID tagging solutions can be used in most assets, with a mobile reader performing routine audits. However, if you want to keep track of expensive items, where timely knowledge is crucial, then you are better off investing in active RFID tracking solutions.

Questions?

Call or email us so we can discuss your asset tagging and tracking needs today.

Anodized Aluminium barcode labels or barcoded asset tags are used for a variety of needs like asset marking, labeling and final audit. They can also be used for container and pallet tracking.

The print quality allows the use  of company logos and descriptive text on an asset tag or barcoded label in one or several/multi-colour, even on a smallest  of  labels, the result is a barcode which is a quality and can be scanned using a barcode reader, Barcode scanner QR reader or a data collector. Adhesive may be applied to the back of the barcode labels and aluminium asset tags. There are two types of anodized aluminium asset tags available. Either barcoded or not, with company logo or not. There is “peel off and stick” application, while the other needs acetone to be applied. The adhesive application ensures the asset tag or the barcode label permanently sticks to the surface. The anodised aluminium surface is durable.

There are also panels which are manufactured in sizes to 1000mm x 490mm x 3mm and mostly used for Electronic Monitoring Instruments.
Printing is done  onto  anodised aluminium sheets, which are  milled  to create space for  control buttons, mounting holes and screens ensuring computer accuracy.

Fixed Asset Tags come in different formulations, anodized Aluminium labels,barcoded labels, acetone activated tags, aluminum adhesive activated tags, aluminium barcodes, Self-stick asset tags or VHB asset tags and anodized aluminium barcoded asset tags.

SAMPLE

Learn more about our fixed asset tagging solutions here

Suprema BioMini Plus 2 fingerprint reader uses high quality optical sensor fingerprints at a perfect resolution of 500dpi. It’s sensor’s surface is designed to be protected from elements using IP65 protection.

The BioMini Plus 2 comes with Suprema’s fingerprinting algorithm that has won several awards. It has also been ranked at premier position in FVC and NIST MINEST Tests. These awards validate the credentials of the algorithm being the most accurate and compatible algorithm in the world. Further, Suprema’s fingerprinting algorithm has an error rate which is lowest in the industry and its verification speed is among the best. These two characteristics enable BioMini Plus 2 to be a high performing fingerprint scanner.

Suprema’s high performance fingerprint scanners in general and BioMini Plus 2 in particular are ably supported by Suprema’s powerful SDK (Software Development Kit). This SDK offers an integration platform which is versatile and unrivaled in its features. The SDK incorporates the high performing scanning algorithms described above. This SDK allows Suprema’s scanners to be integrated into fingerprint-based authentication solutions from leading systems integrators, security companies and hardware manufacturers.

BioMini Plus 2 Features

High Performance Authentication Scanner

BioMini Plus 2 features Suprema’s fingerprinting algorithm which has won multiple awards which include being ranked at premier position in FVC and NIST MINEX Tests. Suprema’s high performance fingerprint scanners in general and BioMini Plus 2 in particular are ably supported by Suprema’s powerful SDK (Software Development Kit). This SDK offers an integration platform which is versatile and unrivaled in its features. The SDK incorporates the high performing scanning algorithms described above. This SDK allows Suprema’s scanners to be integrated into fingerprint-based authentication solutions from leading systems integrators, security companies and hardware manufacturers.

World’s Best Performing Fingerprint Algorithm

These awards validate the credentials of the algorithm being the most accurate and compatible algorithm in the world. Further, Suprema’s fingerprinting algorithm has an error rate which is lowest in the industry and its verification speed is among the best. These two characteristics enable BioMini Plus 2 to be a high performing fingerprint scanner.

500dpi Optical Fingerprint Sensor with IP65 protected Sensor Surface

Suprema BioMini Plus 2 captures fingerprints at an excellent resolution of 500dpi using a high quality optical sensor. The sensor surface has been designed to be protected from dust and water using IP65 protection.

BioMini Plus 2 Applications

• PC/Network Security
• Smartcard Application
• Time and Attendance System
• Public Application
• Health and Medical
• Telecommunication
• Banking/Finance
• POS/mPOS
• ATM/Kiosk
• Enterprise

Suprema BioEntry R2 is a Compact RFID card & Fingerprint Reader exclusively designed for centralized access control systems. Packed in a slim, mullion-type design, BioEntry R2 provides high-definition fingerprint image capture, minutiae extraction as well as dual-frequency multi RF card reading capability. Combined with Suprema’s intelligent biometric controller, the CoreStation, BioEntry R2 completes biometrics-driven access control system with enhanced simplicity and level of security of centralized system topology. Contact us today for this biometric time attendance system.

Schlage Hand Punch 4000 Biometric Time Clock identifies the employee by the unique size and shape of their hand. This means your employees will no longer need to carry cards or keys. The costs and risks associated with credentials that can be lost, stolen or duplicated without authorization is also eliminated. Schlage Hand Punch 4000 Biometric Time Clock also eliminates time fraud by making it virtually impossible to “buddy punch.” The result is more accuracy, productivity and profitability for your company.

The HandPunch 4000 brings the flexibility of a full function time and attendance terminal together with the sophistication of the most accurate identification technology available. Using RSI’s field-proven hand geometry biometric technology, the HandPunch 4000 uses the size and shape of your employee’s hand to verify their identity each time they punch. No fingerprints or palm prints are utilized.

A cost-saving, easy-to-use solution

With the HandPunch 4000, your hand is your badge. The cost of creating and administering badges is eliminated along with buddy punching. The system ensures payroll accuracy by simply requiring each employee to be there to punch. The terminal is fast and easy for anyone to use. An employee’s identity is verified in less than one second.

An important HR communication tool

 More than a simple time and attendance terminal, the HandPunch 4000 lets you tailor the system to meet your precise needs. The system provides the ability to send messages to employees when they punch. In addition, employees can view up to 24 information fields to find out about their schedule, total hours worked, and more.

10 Programmable Data Management Keys

 Ten user-definable data management keys let you collect and/or display data as employees punch. Common data collection uses include department transfers, tips collected, job codes, or pay codes. The keys can also be defined to allow employees to review punches or find out about their schedules, vacation time accumulated, hours worked, and other programmed information.

To reduce keystrokes, the keys can also be set to automatically enter data such as a frequently used department number or in/out status.

 Other key data management features of the HandPunch 4000 include:

• Employee messaging
• Review of employee information fields
• Validation tables to ensure proper data entry
• Restrict employee access to specific data management keys
• User defined prompts
• Multi-level input sequences definable per key
• Decision menus to minimize keystrokes

 Schedules by Employee

Employee schedules may be downloaded to the HandPunch 4000 to restrict the times that an employee can punch. This can reduce unauthorized overtime as well as early “in” punches. A separate schedule can be defined for each employee providing the ultimate in flexibility.

Built-in Bar Code Reader

 Some installations require the use of a badge. For these situations, the HandPunch 4000 includes an integrated bar code reader that can be used for ID number entry. The swipe-type reader supports the most popular bar code formats and allows for infrared badges.

Communications and Networking

Whether your needs are to network two terminals or thousands, the HandPunch 4000 can be configured to meet your needs. Standard RS-485 communications makes networking terminals easy and reliable. Options include an Ethernet Communications Module and a high speed internal modem for remote sites. Each unit also provides RS-232 serial printer support.

 Edit-at-the-Clock Functions

The system allows supervisors to override user restrictions and to input such items as missed punches, planned vacations, sick time, etc. The password-protected mode provides greater supervisor flexibility by lessening the need for computer edits. Audit trails are available to ensure security.

Bell Schedules

The bell schedule lets you program the day, time, and duration of a series of bells. The bells can be programmed to signal the beginning or end of a shift, lunch, or break.

Door Control

The HandPunch 4000 provides the capability to unlock and monitor a door. An employee’s individual schedule may be used to restrict access.

To sum it up

The HandPunch 4000 is more than a simple time and attendance terminal – it’s also an important HR communication tool. This system gives you the ability to send messages to employees when they punch. In addition, employees can view up to 24 information fields to find out about their schedule, total hours worked, and more. Contact us today to learn how this time and attendance system can streamline your business.

Designed for businesses that want to keep tabs on their employee time and attendance records, HandPunch 2000’s terminal includes 50 employee capacity with room for upgrading to 512 employees. This time and attendance system has a two-user definable function that makes it possible to collect data as employees punch in. Its common uses include tips collected, department transfers, pay codes, as well as job codes. It also comes with room for multi-level data entry sequence. It is also possible to set the function key so employees can review their previous punches. And, the keys can also be programmed to automatically feed in data such as frequently used department numbers or an employee’s in and out status.

HP2000 Biometric time attendance terminal features:

Designed for small and mid-level enterprises that are looking for a simple yet cost effective time and attendance system, the HP 2000 comes with these amazing features:

• Red and green light indicator
• Two programmable function keys
• Saves cost when compared to the card-based system
• Fast and easy to use
• Provides the most accurate and reliable time attendance solution
• Eliminates buddy budding
• Eliminates badges

The HP 2000 hand punch now offers the accuracy and convenience of biometric identification technology easily within reach of most time and attendance applications. This cost-effective term can be used in the following applications:

• Finance
• Education
• Airports
• Healthcare
• Retail
• Government
• Quick serve restaurant
• Manufacturing
• Gaming
• Transportation

Highly versatile and programmable

Far beyond a simple time attendance system, the HP 2000 comes with definable data management tools that allow you to collect each employee’s data as they punch. This data is then transmitted to the time and attendance host PC.

Hand geometry technology

The HP 2000 utilizes RSI’s field-approved hand geometry biometric technology. The terminal captures a 3-dimensional image of the hand each time the employee punches. The hand shapes and sizes are used to identify employees with accurate proficiency.

Small business solution

The HP 2000 provides a cost effective solution for businesses with 50 or less employees, less terminal, or location. It allows for collection of in and out punches. Additionally, it allows for seamless integration with any pre-existing time and attendance system. With the HP 2000, small enterprises no longer have to worry about producing employee cards, lost cards, or employees punching in or out for their colleagues.

You only pay for what you need

The HP 2000 comes with a standard user capacity of 50 employees. As your team grows, so can the capacity of your HP 2000. You can upgrade your system’s memory to up to 512 users. And this upgrade can be done easily at your business’ premise without unmounting the unit from the wall. With an in-built transaction memory that stores over 50,000 punches, you can have the peace of mind that your staff’s data is safe.

Connection options

You can easily connect your HP 2000 to the time and attendance PC through the provided 50-foot RS232 communications cable. The system also comes with an optional 14.4k band dial-up modem for remote connection.

Antimicrobial protection

Every HP 2000 unit comes with a silver-based antimicrobial agent that is embedded into the materials used to produce the platen. This provides a finish that suppresses the growth of harmful bacteria and mold. This finish remains active through the lifetime of the unit.

Final thoughts

The HP 2000 Biometric hand punch technology eliminates buddy punching and time theft by employees. Most important, employees no longer have to walk around with badges. Contact  us today to learn how this time and attendance system can benefit your business.

Schlage now brings the convenience and accuracy of biometric technology within reach of any time and attendance system. Ideal for all kinds of business establishments, the HP 1000 Biometric hand punch have proven to be a practical and cost-effective solution.

HP 1000 Biometric Hand punch features

• Eliminates badges
• Cost-effective in comparison to the card-based system
• Eliminates buddy punching
• Provides accurate time and attendance solution
• Easy to adopt and use

Your hand, your card

There are no cards to produce, carry around, or fear losing. The HP 1000 Hand punch verifies the employee’s identity in less than a second. It relies on the employee’s unique hand shape and size for identity. For small businesses, this biometric time attendance system delivers fast return on investment by eliminating the costs associated with producing and managing employee identity cards. For businesses with small, multiple locations, minimal supervision allows room for buddy punching and time theft by employees. With this biometric time and attendance system, an employee cannot sign in or out for the other. By eliminating time theft, payroll costs are also reduced, thus increasing the company’s bottom line in the process. The standard user memory of the HP1000 Biometric Hand punch is 50 employees. However, this can be expanded to 512 users. This great for businesses that are looking for a biometric time and attendance system that is scalable.

Hand geometry technology

The HP1000 Biometric Hand punch utilizes Shlage’s hand geometry biometric technology. The terminal captures the hand’s image each time an employee punches in. The hand shape and size are used to verify their identity with utmost accuracy. No finger or palm prints required. The green and amber lights notify the employee of the status of their punch.

Small business solution

The HP1000 provides a cost effective solution for businesses with 50 or less employees, less terminal, or location. It allows for collection of in and out punches. Additionally, it allows for seamless integration with any pre-existing time and attendance system. With the HP1000, small enterprises no longer have to worry about producing employee cards, lost cards, or employees punching in or out for their colleagues.

You only pay for what you need

The HP 1000 comes with a standard user capacity of 50 employees. As your team grows, so can the capacity of your HP1000. You can upgrade your system’s memory to up to 512 users. And this upgrade can be done easily at your business’ premise without unmounting the unit from the wall. With an in-built transaction memory that stores over 50,000 punches, you can have the peace of mind that your staff’s data is safe.

Connection options

You can easily connect your HP 1000 to the time and attendance PC through the provided 50-foot RS232 communications cable. The system also comes with an optional 14.4k band dial-up modem for remote connection.

Antimicrobial protection

Every HP1000 unit comes with a silver-based antimicrobial agent that is embedded into the materials used to produce the platen. This provides a finish that suppresses the growth of harmful bacteria and mold. This finish remains active through the lifetime of the unit.

To sum it up

The HP1000 Biometric hand punch technology eliminates buddy punching and time theft by employees. Most important, employees no longer have to walk around with badges. Get in touch with us today to learn how this time and attendance system can benefit your business.

Plastic card printers are ideal for producing membership, ID, loyalty, or VIP cards. But, how do you find the right plastic card printer for your organization’s need? With a huge price range, how do you get what you want? Well, that is what we are here to debug with new Evolis Zenius card printer.

The new Evolis Zenius need very little introduction. It has won hearts with its throwback, nearly archaic look, which underpins the profusion of essential features it offers to suit modern card printing needs. Next to the Evolis Primacy, which has a more modern look, Zenius is without doubt the most prominent plastic card printer produced by Evolis in recent times.

Evolis Zenius is the first eco-designed plastic card printer in the market. This eco-design lends itself to a sturdy, super-sleek design that ensures that the printer is easily accommodated on a small desktop, counter, or a restricted space. This compact and sleek state of the art design has earned the Zenius the renowned Energy Star Certification. Additionally, thanks to its small size and lightweight (about 7.3 lb), Zenius is without doubt the lightest plastic card printer ever. It is also a very quiet printer, at 46dB (A) to be exact.

The Evolis Zenius offers state-of-the-art technology in a single-sided card printing. The Expert version of the printer accords the user the option of upgrading using numerous encoders. This feature allows the user to expand and meet any future plastic card printing tasks they might need going forward. Flexibility and upgradability are additional attributes of the Zenius.

Speed and reliability

The Evolis Zenius is one of the fastest plastic card printers in the market today. When used together with the right ID card software, this printer can deliver an output of up to 200 full-color cards per hour. It can provide single cards with complete color images and text in 19 seconds and the monochrome (black) in 5 seconds.

Evolis Zenius also comes standard with a 100-card input and 100-card output hopper. These allow the user to print high volume cards without the need to feed each card into the printer one by one. This is an excellent time saver.

And with a solid three-year printer and printhead warranty, you can have the peace of mind knowing that your Zenius will be taken care of for years to come.

Connectivity and compatibility

The Evolis Zenius comes with both Ethernet and USB connectivity for extra flexibility for users. This usually comes as a costly upgrade with many printers. However, with Zenius, this comes as a standard.

Another great thing about the Evolis Zenius is that you can effect some key upgrades for yourself if you want to. These options include smart/magnetic card encoder and the double-sided printing option.

And if you are using Mac, you will love the fact that Zenius comes with a Mac driver so you can use it with your Mac operating system. Today, there are not many printers that are compatible with Mac, let alone come with standard Mac drivers from the manufacturers. This important feature makes the Zenius a go to plastic card printer for businesses in different industries, from small to global corporations.

Extremely user friend

The new LED touch screen on the Evolis Zenius makes the printer super-easy to know when exactly you need to replace the color ribbon. Its touchscreen displays an easy-to-read and accommodating prompts as well as notifications, especially with respect to printer cleanings and the percentage of the ribbon remaining.

It is also useful when you want to troubleshoot printer functions. The cassette-like ribbons are very fast and simple to load, ensuring the ribbons are properly installed every time.

To sum it all up

The Evolis Zenius – with is super-fast and reliable output, versatility and compatibility, and user-friendly features make it the ideal option for any-sized plastic card printing job. Contact us today for this and other essential office supplies.

Biometric technology is increasingly gaining popularity as an effective employee data collection tool for industries like finance, manufacturing, healthcare and many more. Biometric HandPunch system eliminates the need for registers, passwords, or badges that can be lost or forgotten since it accurately identifies an employee using their fingerprints. One of the most important benefits of using a biometric system for employee identification is the elimination of buddy punching – where employees sign in or off on behalf of their colleagues. Additionally, a biometric fingerprint system eliminates unsanctioned overtime by forcing restricting schedules when staff can use the terminal. The employee is able to better utilize workforce with the HandPunch’s ability to record an employee’s time and attendance, monitor their productivity, control access to the building, and track the inventory.

HP3000 Biometric HandPunch features

• No need for cards or badges when clocking in or out
• Employees punch time by providing their PIN number before placing their fingers on the terminal
• Positively identifies employees by their unique fingerprints
• Eliminate buddy punching while lowering payroll costs
• Unparalleled reliability and accuracy
• Fast set up and easy to use
• 100% accurate time tracking
• Easily scalable

How the HP3000 Biometric HandPunch works

No two hands are the same. This biometric time and attendance system takes over 90 measurements of the hand’s length, width, thickness, as well as the surface area of the hand and the fingers – all in under one second. The hand punch’s technology utilizes 32,000-pixel CCD digital camera to scan and record the hand’s 3-dimentional shape from silhouetted images as projected by the hand punch.

The HandPunch ignores surface details like the lines, scars, and fingernails, which may be trimmed from time to time.

Since this HandPunch uses the user’s unique hand shape to verify their identity, it can be deployed for use in factories, machine shops, manufacturing plant, and pretty much any industrial environment where the fingerprint scanner may not work effectively. When an individual uses the HandPunch, it matches the shape of the user’s hand to the pre-recorded templated that was taken during the enrollment session. If the template and the hand matches, the HandPunch notes this transaction for later download by the time attendance software.

So is the HP3000 Biometric HandPunch worth your money?

Studies have shown that outdated time and attendance systems like manual registers end up costing businesses that use them. Investing in a biometric system will certainly be a worthy investment over time, with its dividends beginning to show immediately. Here are five reasons you should consider investing in the HP3000 Biometric HandPunch system:

1. It accounting and payroll errors
2. It removes the risk of employee time theft
3. It is great for employee mental health
4. It is more cost effective in the long-run
5. It can help the organization stay focused on its collective goal

Advances in technology have resulted in innovations that help businesses grow, develop and achieve optimal productivity. Biometric technology is one such technology. Biometric based time management system is becoming increasingly popular thanks to the benefits it has to offer. Since biometrics read the employee’s unique information, they ensure that an employee cannot check in or out on behalf of another, this eliminating cases of employee time theft. Want to learn more about the HP3000 Biometric HandPunch and how it can help your business? Contact us today.

Every business owner appreciates that any lapse is security can result in serious consequences. For instance, your employs can abscond work without your notice or unauthorized persons can gain entry into your business premise and access vital documentation. Perhaps you have already invested in some form of security system and would love to complement it with a biometric security system. And you are aware of the things you need to consider when investing in this security system. Here are five important factors you need to keep in mind when investing in a biometric security system.

1. Perform an audit of your current security system

Before making the decision on the right biometric system to implement in your premise, it is prudent that you conduct an audit of your current security system, and see how well it matches up against your existing security policies. Performing a security audit will let you know the chance to know and better understand your present business process. From experience, it is much easier integrating a biometric security system with an existing business process system, rather implementing the system afresh.

• Which biometric modality is perfect for your business?

Truth is, there is no “one size fits all” strategy when it comes implementing a biometric security system in your business. It is important that you consider some related factors when shopping for a biometric system. The common biometric systems include fingerprint, hand punch, face recognition system, and iris scanner. Some of the factors that you must take into account include the physical location, task (identification or verification), security risks, existing data, user circumstances, expected number of end users. Each biometric system has its unique strengths and shortcomings that you need to evaluate before implementing the application. The effectiveness of any biometric system deployment depends on how and where the technology is implemented.

• Multimodal biometric vs. Unimodal biometric systems

One of the crucial rules of a sound security policy is to never rely on one source of security as your line of protection. Rather, you are better off having multiple security layers. In biometric terms, this means investing in multimodal biometric system for your business. Before implementing a security system, it is crucial that you see how well you can implement it together with your existing security system. Unimodal biometric systems only capture and match a single biometric trait resulting in absence of suitable ways of solving identification challenges. Multimodal biometric systems on the other hand are capable of capturing multiple traits. A great example of multimodal biometric system is the Hybrid biometric system.

• Biometric hardware

With rapid advances in biometric technology, various kinds of hardware are available to pick from. It is important that you consider all related hardware factors that may affect the success of the deployment like spoof detection capability, liveness detection capability, and mobility. Besides, there are now fingerprint readers available in the market like the M2-FuseID that is capable of capturing high-quality fingerprint images and vein patterns for liveness detection while eliminating spoof attacks. For some establishments, the mobility of the biometric system can be an essential factor for success.

• Consider the ROI

If you have made up your mind that you want to invest in a biometric access control in your business, it is important that you understand the rate of Return on Investment (ROI). To better understand this, start by conducting a “Pilot Project.” For instance, if you are considering implementing five fingerprint scanners at different locations for purposes of tracking your employees’ attendance, you may want to start out by installing one installing the one scanner and one primary location for a short time before scaling up. This will also help you see how your staff will react to the use of the biometric access control system.

Biometric access control system can help improve the security and accountability in your business premise. However, there are a number of factors you need to keep in mind before investing in this security solution. If you are considering implementing a biometric access control system in your premise and are looking for expert advice, feel free to contact us today.

When you are just getting started in the business world, you can comfortably get by with a single telephone line in your office. However, as your business grows and you need to add more phones for your staff or departments, things can get a little complicated. And this complexity is bound to grow with more telephone numbers and lines. Fortunately, you can manage the situation by investing in the PBX (private branch exchange) equipment. This equipment links all the phones in the organization, across multiple locations, together. With the right PBX solution, you can improve your company’s customer service and manage telephony costs while creating more flexible working practices. Here are top benefits of investing in a PBX virtual phone solution.

• Internal communications

You may not realize that even when you are calling another number within the organization, that call is actually being directed to the local company phone exchange. Thus, if you are calling your assistant, the call will first be routed to the local phone company before coming back to your business to ring the other phone, and this may incur a charge. With PBX solution, the call is routed internally with no need to go outside the building, and thus no additional charge. Better still, PBX can be customized to suit your business needs, thus you do not have to pay high-end system to realize its amazing benefits.

• Centralized control

A PBX phone solution can be customized to provide a receptionist feature to ensure that all the incoming calls to the organization are accessed through one number. This means that instead of having a long list of individual numbers in advertisements or directories, you can just provide one. Of course, you can do this without a PBX phone solution, but this means that you will only be able to have one person on call at any given time. With a PBX system, incoming calls do not block other calls. Thus, your staff can make calls even when other callers are still connected.

• Automation

One of the amazing advantages of a PBX phone solution is that you do not need to hire a receptionist to answer calls. Chances are you have called a business and heard the “auto attendant” instructions directing you to dial a specific number for the service you are seeking. Well, that was a PBX solution at work! These menus can be frustrating for the caller, especially when they are quite long. A PBX auto attendant prompts the caller to enter an extension number in order to cut through what might otherwise be a long and time-consuming menu process.

• Call routing

A PBX call system comes with a lot of features that you do not get on a standard phone. For instance, you might be expecting an important call, but then be called upon to an important meeting in another location. You can configure your phone so that PBX system will forward your calls to another phone if you are not available to pick it within a number of rings. You can utilize this feature to forward your calls to other phones or voice mails. This call forwarding feature means that you can set up a series of backup routing in case the intended recipient, like the sales rep, is away from their desk. The call will then be automatically forwarded to another member of the sales team. This ensures that vital calls do not go unanswered. You can also send calls to a group of recipients, or play specific messages (maybe talk about your products) while your callers wait for their calls to be answered.

• Cost monitoring

A PBX phone solution allows you to keep logs of incoming as well as outgoing calls. This is an important feature that you do not get with standard phones, until the bill arrives. This reporting feature allows you to monitor which departments are fielding more calls and which extensions are doing the most work on the phone. Usage report can also help you adjust phone allocation in order to gain maximum return on investment for your handsets. You can also see if employees are using office phone to make personal calls that are costing the business money.

Want to learn more about PBX phone solution? Our cloud-based PBX phone system means that there are no geographical restrictions. It does not matter where you are in Kenya or East Africa. Our PBX phone solution will get you covered. Learn more about out PBX phone system and get started today!