Payroll Software in Kenya

Looking for the best payroll management system in Kenya or human resource software in Kenya? We have the best payroll solution that caters for all the HR and payroll needs for any business (big or small) in Kenya. Whether it is a small business or a multinational company, or a big institution with thousands of employees, we have the best payroll solution for you

Our Payroll software in  Kenya is a feature-rich payroll software for Kenya, Uganda and Tanzania. It supports  payslip emailing, KRA iTax, NSSF and NHIF formatted reports.

Key modules in our HR and payroll processing software

  • Recruitment
  • Onboarding
  • Appraisal and performance management
  • Employee self-service portal
  • Statutory and compliance
  • Benefits and deductions
  • Leave management
  • Payroll processing
  • Time and attendance


  • Comprehensive masters to store employee information (e.g. bank, salary grades etc.).
  • Multi-levels grouping for employees (i.e. branch, department, designation, category etc.).
  • Employee wise benefits.
  • Advanced features to set applicable Payment/ deductions, pension, PF, HOSP. Housing allowance, insurance premium, etc.
  • Detailed HR information for analysis and tracking.
  • User defined field (UDF) in employee master

Main Features

  • Fully configurable to suit any organizations policies.
  • Central client/ server architecture.
  • Multi company, Multi-user, Multi-location.
  • Supports all network infrastructures.
  • SQL SERVER database.
  • Handles both regular and casual employees.
  • Easy to use design.
  • Completely parameterized system to suite TAX regulations.
  • Toggle between the months to review / print any historic data.
  • Approved with relevant tax authorities for Kenya, Uganda, Tanzania, Congo, Rwanda, Sudan, Nigeria etc.
  • Seamless integration with Time attendance, Human Resources and various Accounting ERP systems.
  • Supports full third party software integration.
  • User Defined Payments/ Deductions.
  • Exports payroll reports to Excel, CSV and PDF.
  • One step backup and restore.
  • User Defined Statutory Tables for NHIF, monthly/ yearly income tax NSSF etc.

Security Level

  • Role based security.
  • Policy based processing of salaries (i.e. Branch, Departments, Designation and Category).
  • Controlled access to reports.

Leave Management

  • Various leaves definition e.g. annual leaves, sick leaves, study leaves, etc.
  • Specify employee wise leave opening balance as on particular month.
  • Leave application processing & leave encashment handling.
  • Leave details printing on pay slip.

Payment and Deduction

  • Custom payment/deduction. Users can create virtually unlimited payment/deductions as per their needs.
  • Fixed, Rate Based, Piece Rate based, Variable
  • payment & Standard payment.
  • Calculated (formula based).
  • Slab Based (e.g. sales commission, target).
  • Easy to use payment/deduction entry screen for monthly inputs.

Payroll management

  • Maintain Cumulative Balances for pension.
  • Option to specify voluntary NSSF, Pension etc.
  • Maintain details of various benefits e.g. Motor vehicle details etc.
  • One click process to calculate employee payslip.
  • Salary revision module to calculate arrears automatically.
  • Revision effective from past or current dates, fixed amount, percentage etc.
  • In built user defined payslip message for greetings, notices, etc.


  • In built Analysis & Statutory Reports.
  • Monthly Statutory Reports. E.g. NHIF, NSSF, PAYE, etc.
  • Loan/ Saving Reports with Cumulative.
  • Pension / PF/ HOSP Reports with Cumulative.
  • Coinage Analysis for Net Pay/ Advances.
  • Salary / Cheque/ Cash Payment Reports.
  • Payroll Summary Report.
  • Total Company Payroll Report (Full or Department wise).
  • Various User Defined Payments/ Deductions.
  • Negative Salary Report.
  • Year to Date Analysis.
  • Leave Reports (i.e. Leaves Taken, Due Leaves, Leave Encashment History etc).
  • All Statutory Reports as per Country Specification Regulations.
  • Compatible with Online Submission of Statutory Reports.
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