Payroll Software in Kenya
Looking for the best payroll management system in Kenya or human resource software in Kenya? We have the best payroll solution that caters to all the HR and payroll needs of any business (big or small) in Kenya. Whether it is a small business a multinational company, or a big institution with thousands of employees, we have the best payroll solution for you
Our Payroll software in Kenya is a feature-rich payroll software for Kenya, Uganda, and Tanzania. It supports payslip emailing, KRA iTax, NSSF, and NHIF formatted reports.
Key modules in our HR and payroll processing software
- Recruitment
- Onboarding
- Appraisal and performance management
- Employee self-service portal
- Statutory and compliance
- Benefits and deductions
- Leave management
- Payroll processing
- Time and Attendance
Employee
- Comprehensive master to store employee information (e.g. bank, salary grades, etc.).
- Multi-level grouping for employees (i.e. branch, department, designation, category, etc.).
- Employee-wise benefits.
- Advanced features to set applicable Payment/ deductions, pension, PF, and HOSP. Housing allowance, insurance premium, etc.
- Detailed HR information for analysis and tracking.
- User-defined field (UDF) in employee master
Main Features
- Fully configurable to suit any organization’s policies.
- Central client/ server architecture.
- Multi-company, Multi-user, Multi-location.
- Supports all network infrastructures.
- SQL SERVER database.
- Handles both regular and casual employees.
- Easy to use design.
- Completely parameterized system to suit TAX regulations.
- Toggle between the months to review/print any historical data.
- Approved with relevant tax authorities for Kenya, Uganda, Tanzania, Congo, Rwanda, Sudan, Nigeria etc.
- Seamless integration with Time Attendance, Human Resources, and various Accounting ERP systems.
- Supports full third-party software integration.
- User Defined Payments/ Deductions.
- Exports payroll reports to Excel, CSV, and PDF.
- One-step backup and restore.
- User Defined Statutory Tables for NHIF, monthly/ yearly income tax NSSF etc.
Security Level
- Role-based security.
- Policy-based processing of salaries (i.e. Branch, Departments, Designation and Category).
- Controlled access to reports.
Leave Management
- Various leaves definition e.g. annual leaves, sick leaves, study leaves, etc.
- Specify employee-wise leave opening balance as on a particular month.
- Leave application processing & leave encashment handling.
- Leave details printed on the payslip.
Payment and Deduction
- Custom payment/deduction. Users can create virtually unlimited payments/deductions as per their needs.
- Fixed, Rate Based, Piece Rate based, Variable
- payment & Standard payment.
- Calculated (formula-based).
- Slab Based (e.g. sales commission, target).
- Easy to use payment/deduction entry screen for monthly inputs.
Payroll management
- Maintain Cumulative Balances for pension.
- Option to specify voluntary NSSF, Pension, etc.
- Maintain details of various benefits e.g. Motor vehicle details etc.
- The one-click process to calculate employee payslips.
- Salary revision module to calculate arrears automatically.
- Revision is effective from past or current dates, fixed amounts, percentages, etc.
- In-built user-defined payslip message for greetings, notices, etc.
Reports
- In-built Analysis & Statutory Reports.
- Monthly Statutory Reports. E.g. NHIF, NSSF, PAYE, etc.
- Loan/ Saving Reports with Cumulative.
- Pension / PF/ HOSP Reports with Cumulative.
- Coinage Analysis for Net Pay/ Advances.
- Salary / Cheque/ Cash Payment Reports.
- Payroll Summary Report.
- Total Company Payroll Report (Full or Departmentwise).
- Various User-Defined Payments/ Deductions.
- Negative Salary Report.
- Year to Date Analysis.
- Leave Reports (i.e. Leaves Taken, Due Leaves, Leave Encashment History, etc).
- All Statutory Reports as per Country Specification Regulations.
- Compatible with Online Submission of Statutory Reports.