Eight Reasons Why You Need To Integrate Your Time and Attendance System with the Payroll Solution

Managing your employee attendance is interdependent on the overall productivity of your organization. Regularity and Punctuality are two vital attributes when talking about workforce attendance. And employee attendance depends on various parameters like punch-in time, break hours, half-day, absenteeism, assigned shifts, overtime, and more.

Having no proper record of any such parameter leads to employees being underpaid or overpaid. This leads to dissatisfaction of employees which overall affects their morale.

Manual processes of calculating attendance are time-consuming and often results in inaccurate results. The advent of the automated time-attendance system has made the attendance process more efficient. No wonder most organizations have adopted a biometric attendance system to streamline employee attendance. But at the time of salary processing, just the attendance data is not enough. Payroll integration makes the time-attendance system and payroll process a single entity by linking attendance data with the payroll software.

Let’s have a look at what your organization stands to gain by integrating employee time and attendance system with the payroll solution.

Accurate Payroll Processing: 

The time-attendance system gathers employee attendance data in real-time and payroll integration automatically sends this data to payroll software. The automated process eliminates manual intervention and proves more efficient, resulting in accurate payroll processing.

Centralized Attendance Data:

Payroll processing of employees working remotely and from multiple locations sometimes proves to be a herculean task. Lack of centralized and accurate data for payroll processing is a common problem for the HR department. With an automated centralized time-attendance system, one can ensure accurate information regarding attendance data. When your payroll system works in sync with the time-attendance system, you can retrieve accurate data for payroll processing.

No more tedious paperwork!

The integration of automated time-attendance systems with payroll software saves a lot of time by capturing attendance data electronically. Additionally, it undoubtedly minimizes paperwork as the whole integration process is free from tedious paperwork.

Real-time Monitoring and Control:

Tracking workforce attendance data can become challenging for any organization. But the power of integration helps in analyzing working hours, absence pattern, generated over time, and more at just a click, in real-time.

Highly Secured and Reliable:

Payroll is based on an employee’s attendance data. This data gets generated by the records taken by Biometric/ RFID card in the Time-Attendance terminal that is installed at the entry/exit of the premises. These time-attendance terminals scan authorized credentials (fingerprint, card, face, etc.) of the user and translate them into a numbered code that corresponds to a specific employee ID. This makes it reliable by 100% integrity of attendance data and efficiently streamlines payroll processing.

Integration with ERP/HRM/Payroll/Tally:

Automated Time-Attendance integration with SAP, ERP, HRM, Payroll, Active Directory or Tally can be done that eliminates the need of redundant manual entry of attendance data. The attendance information can be processed easily and without manual intervention for accurate payroll and statutory compliance reports.

More Transparency:

Most of the automated time-attendance systems offer an employee self-service portal for users to monitor and manage all their time-attendance and leave options. It allows employees to view their shifts/schedules, attendance, leave details, leave/tour application, and more.

Accurate Reports:

It is rightly said that it’s better to invest in what you need rather than investing in what you want. Whatever system you choose, you can generate accurate reports on work hours, absences, overtime, break hours, etc. Any customized reports for department, organization, for selected users and more, can also be generated with the centralized data to simplify and quicken your payroll process.

Timely Salary Processing:

Being paid on time and accurately plays a distinctive role in how well your employees perform. As the attendance data gets electronically transferred in real-time, the payroll process gets less time-consuming and error-free.

Payroll management with accurate attendance data is an imperative function of HR in any organization, irrespective of its location and size. It is obvious to have meticulous attention to the details of each event of employees and seamlessly integrate it with payroll software to get precise and reliable results.

Similarly, for enhanced security of your organization, access control integration can also be done. Get in touch with us today so we can discuss your organization’s access control and payment processing solutions.

About the Author
Engsoft Valley Solutions supplies and installs business infrastructure-related solutions such as Time attendance and Access control Biometrics, payroll, HRMS software, telephony, asset tagging, CCTV, and Sacco software.
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