Biometric Time Attendance Systems and Solutions in Kenya

Biometric Time Attendance Systems And Solutions In Kenya

Biometric Time Attendance Systems and Solutions in Kenya

A comprehensive Biometric Time and Attendance system in Kenya that adapts to any type of organization’s interest, be it attendance,clocking,shifts,overtime management and leave management.

The System works with hand geometry, Hand punch, RFID proximity card readers, finger print bio-metric devices as well as face recognition systems.
Biometric time attendance Kenya solutions will give you a very easy and secure method of identity verification. In most computer systems, measures such as PIN, passwords, cards and keys are used for identity verification.

The bad thing about these measures is the fact that people often change, disclose or forget them. An accurate and reliable technique of identification/verification can be designed by use of bio-metric technologies.

Key Features

Configuration Setup

Comprehensive employee master.
Multiple record grouping levels for accurate analysis.
Detailed parameters to customize application for specific environment.
Customization processing periods.
Holiday setup as per organization policy.
Extensive clocking card management.

Main Features

Automatic biometric time attendance management.
Accelerates payroll processing directly from recording machine.
User profile management to ensure a high level of security in system.
Easy to manage and schedule shifts.
Enables tamper-proof, simple & cost effective data collection.
Helps to clarify employee attendance discrepancies.
Scalable and open system with option to integrate with Payroll, HR, & ERP.
Automatically calculates and summarizes worked hours, OT hours, bonus hours, lost hours etc
Client server architecture.
Multi branch management.
Multi company management.

Communication Module

Fully integrated with multiple devices.
Multiple technologies can work on the same software, providing flexibility to the user.
Auto extract attendance data from device at scheduled intervals.
Synchronize with various hardware across multiple locations.
Auto integration of download data into application.

Overtime Management

Automated overtime capture and processing.
Restriction based on overtime.
Employee wise overtime configuration.
Role-based access to overtime approvals.
Special OT3 and OT4
Easy overtime authorization flow

Leave Management

Create paid/ un-paid leaves.
Monthly leaves accumulation based on yearly quota.
Set leaves to carry forward balances, exclude weekly Offs, holidays, etc.
Leaves encashment which gets passed to Pay Master payroll automatically.
Half day leaves.
Easy to use leave application & printing of application form.

Devices

Hand punch

Fingerprint Scanner

Card Reader

HAND GEOMETRY SYSTEM

The Hand Punch uses RSI’s field-proven hand biometric time attendance technology. the terminal captures a three-dimension image of the hand each time the employee punches. The hand’s size and the shape are used to verify their identity with unparalleled accuracy.No fingerprints or palm prints are utilized.Green and red lights notify the employee of the status of each punch Clients can use the Hand Geometry based biometric time attendance solution. The system requires the employee to key in the employee number before scanning the hand. Keying in of the employee number before ning scan the hand can be avoided by integrating a proximity card reader.

Redundant & Long life: –
The area where the hand is placed is the reflector. The sensor/camera is concealed above it, thus the Sensor System making it durable. Also maintenance of the machine is less and its life is long.

Accuracy:-
The Hand punch works on hand geometry. 3D picture of the hand (thickness, length and width) it also 1:1 matches so chances of rejections are very negligible even if the user’s hand is wet, injured or dirty.

Antimicrobial protection:–
Every Hand-Punch has a built-in antimicrobial coating on the surface of the platen. This finish helps inhibit the growth of bacteria, mold and fungi and lasts for the life of the device.

Hand outline :-
Every Hand-Punch comes standard with a blue hand outline printed on the platen. This ensures accurate hand placement for verification, as well as quick, easy enrollment.

FINGER BASED SYSTEM – EBIO

Enhances security and eliminate buddy punching with biometric time and attendance recorder. The authentication is automated whereby the employee’s identity is confirmed by examining a unique physiological trait – Fingerprint. It provides a high level of security with a safe and user- Friendly interface for your time and attendance management. It can be used with finger only, finger + card or finger + pin.

Features:

Composite algorithm system with high speed operating.
Embedded LINUX system, easy to integrate into various system.
Standalone or network environment
Built-in access controller, Support 99 time zones, 5 groups, 10 door-opening combinations
Web server application for online solution
24 hours continuous operation available
More security, multiplex alarm alert support

FINGER BASED SYSTEM – SUPREMA

BIOPLUS is an IP based biometric time attendance fingerprint access control device featuring easy installations and user friendly operations. Integrated with both fingerprint and proximity card, BioPLUS covers a full range of access control applications from a simple standalone door control to complex networked access control systems.

Features:

Fast and accurate fingerprint identification

Award winning fingerprint algorithm.
1:2000 fingerprint identification in 1 second.

Easy installation and connectivity

Ethernet interface for TCP/IP communication.
Internal relay for direct lock interface.

Easy operation and management

Built-in RF card reader for different user authentication modes.
Template on card to store fingerprint date on a smart card.
Slim design for installation on a door frame.
Multi color LED and multi-tone buzzer for intuitive user interface.

Full access control features

128 access groups and 128 time schedules.
Anti-pass-backdoor zones supporting 32 readers.
Tamper switch and duress finger option.

External relay unit

Secure door control and I/O expansion

RFID based system

An easy to use contact-less biometric time attendance identification system that needs practically zero maintenance. All an employee does is wave the card to the system to get identified and mark attendance. Due to their contact-less identification, this hardware could be deployed in any kind of environment. It also has built-in TCP/IP, function keys. It is very quick as well and can take high traffic.

Features

Watchdog function secures system keeping it free from halting.
Slim, stylish design, sensitive touch keypad with blue back light.
The memory of the standard model is 15,000 cardholders and 150,000 events.
Unique ID or Block read format supported and programmable key value.
Provide RS-485 & TCP-IP communication interface to PC.
Support simple access control function and function keys of shifts which are convenient for personnel to generate time attendance reports.
LCD displays time, date, weekday and company name.
Memory buffer full warning.
On-board lithium battery ensures data storage can reach up to 1 year.

Other Recoginition

We have integrated Time Master with various other devices available in market like:

Face recognition biometric time attendance
Hand held/mobile recognition device biometric time attendance
Retina scan
GPS based recognition device

FACE RECOGNITION SYSTEM

The facial recognize system, FA2, is the most advance product that combines facial and fingerprint recognition algorithms, optical sensors, embedded design technology, and software application, etc.. FA2 is a multi-biometric identification system, with an intelligent appliance.

Composite algorithm system with high-speed operations.
Embedded LINUX system, easy to integrate into the various system.
Standalone or network environment capable.
Infrared optical system enables user identification in dark environment.
Simple access control system supports real-time “entrance logs transferring”.
4.3” TFT touch screen, elegant design, fashionable and simple interface.
6 user-defined function keys for easy operation.
Saves data during power outage

Shift Management

Comprehensive Shift Master to cater for all kinds of shifts including combined shifts.
Supports multiple breaks in a shift, in/out relaxation timings, grace period.
Fully functional and easy to use shift management module allows assigning of shifts to employees with ample flexibility.
Multiple shifts can be assigned on different days, weeks or for different months as and when required.
Supports auto-shift management, whereby system decides shifts automatically based on the clocking pattern.
Shifts can also be changed manually after the data processing and planned periodically.

Special Features

Canteen management integration.
Job costing and audit trail.
Auto emailer of report.
Gate pass.
Out station official visit tracking.
Warning and termination letters.
Automatic report scheduler and mailer.
Report layout tool (for clients do design the reports).
Integration to various ERPs (e.g SAP, SAGE, EBIZ, PEOPLESOFT & Third party payroll,.

Reports

With over 100 reports, the Time Master gives users exactly what is required regarding any time and attendance based queries.

Some of the time attendance analysis reports

Report layout manager in-built with system.
In/out detail report
Absenteeism / presents report.
Clocking time analysis report.
Over time report.
Authorized over time report.
Late arrival report.
Early departure report
Total analysis report.
Shift wise employee strength report.
Manual modifications report.
Leaves transactions report.
Due leaves report.
Leaves summary.
And many more….

Attendance Processing

Single click processing of the raw attendance data.
Allows processing in bulk or individual employees within flexible date range.
Option to manually change the timings by authorized users directly from attendance register.
Absent tracking with remarks, with permission /without.

HR management System Solution-HRMS-Human resource (HR)software-Kenya

Our Web-based Human Resource Management System is a complete workforce management tool that is integrated with multiple features such as payroll management as well as time and attendance system. This intuitive automates the human resource processes and helps the HR department manage the workforce more effectively. The Human Resource Management System in Kenya module maintains human resource information spanning the entire life cycle of the employee from induction through to the termination of employment.

MODULES of Human Resource Management System

System Administration Management
Human Resource Management
Time and Attendance Management
Payroll processing Management
Leave Management
Claims Management
Training Management
Recruitment Management
Performance Appraisal Management
Business Intelligence Reporting
Employee Self Service

Human Resource Management System, HRMS has the following

Employee database (Employee bio data)
Employee relations
Employee terminations
Employee promotions / demotions
Employee transfers
Employee succession planning
Employee history
Human resources dashboards
Recruitment management Travel and medical claims Leave management
Training and development
Performance appraisal and management

Web-based Human Resource management System, HRMS software features

Employee Life Cycle

The employee life cycle identifies stages in employees’ careers to help guide their management and optimize associated processes.

Leave Management

An automated system to manage Leave and attendance processes. The leave management helps in tracking the employee’s leaves and provides necessary reports to manager as and when required

Time & Attendance

A system for planning, capturing and monitoring employee attendance. Our Time and attendance system captures the in and out timings of the workforce directly from the Biometric or card swipe systems.

Payroll

Payroll & Reimbursement solution that provides “Self-Service” facility to Employees and offers choice and flexibility in Payroll & Reimbursement Processes Through the payroll module you provide your employees the flexibility to download their pay slips, form 16 any time they want. At the same time additional facilities like flexi-benefit planner and online tax calculator at one end provides an extraordinary experience to the workforce, on the other end removes administrative hassles from your part. Through reimbursement module, employees can raise their non ctc claims and same gets processed online as per pre-defined workflows without any hassles.

Recruitment

This module comprises features which streamline the applicant tracking process effectively. In online recruitment you can receive job applications online, filter these applications by criteria’s defined by you. You can also short list and schedule interviews with email notifications

Grievance Handling

Covers the full cycle of handling and recording of employee grievances in a smooth and user-friendly tool.

Disciplinary

Covers all disciplinary actions taken with regards to employees – information about charges, internal inquiries and warnings. This module also enables capturing court case information against employees.

Rewards and Recognition.

Eases the employee rewarding and recognition process by integrating with the related HR modules available in your organization.

Performance Management/Appraisal

Facilitating automated performance appraisal across the organization covering 180 degrees and 360-degree appraisals. Allows the evaluation of different groups of employees and manage other performance related tasks. It also helps track the progress of individual employees or whole groups with the ability to analyze and adjust their performance bell curve. Employees are also encouraged to set goals for defined future periods through this module.

Training and Development

Assists with all training and development functions from needs analysis to training evaluations. This module defines the training areas and subjects, training institutions, resource persons, types of training, examinations, scheduling training programs etc. Training and Development provides features to handle different types of training program applications, track attendance, evaluations and training cost.

HR Dash Board

A tool that can be used to display the indices of success of any given organization and its employees. It acts as a status indicator of selected crucial criteria, specific to an organization depending on the type of industry. Useful ratio analysis brings immense value to the top management in their decision making. This gives human resources managers with both, the data and the framework to communicate critical strategic workforce issues to top management. The module includes a standard set of dashboards and can also be customized to fit a given organization’s unique needs.

Report Writer

Allows the preparation of management reports on a periodic basis as per user requirements. The reports can be generated in alphanumeric as well as graphical form. Apart from obtaining predefined reports from all purchased modules, you can use this module to view custom reports that can be created using crystal reports and store them as part of the system.

Analytical Tools

Ability to slice and dice information available in the database to generate decision specific information and analyze information across multiple dimensions, which will facilitate efficient and effective decision making.

Self Service HR

The Employee Self-Service Portal provides access to a comprehensive centralized repository of vital employee related information available to HR, employees and managers. The Employee Self Service Portal is the base on which all other functional modules can be added in a “plug-and-play” model to create a comprehensive employee self-service-based HR system.

Medical Claim and WC

Tracks Medical Charges and Insurance Claims of Employees while maintaining a log of any pending issues to be sorted out on any ongoing case.

Assets

Handles company assets that have been assigned to employees. Easy one click requisitions and tracking of assets.

How to Select Payroll Software for Your Small Business

Are you pulling out your hair over payroll? Doing your own payroll, even for just one employee, has many pitfalls for the small business owner. There’s a lot to know, and keeping up with many federal, state, and local payroll tax regulations is a pain. In addition, you have deadlines to meet, for payments and reports to all these agencies.

It’s no wonder many small businesses turn to payroll services for these tasks. But which payroll service is the best?

Before we look at the process of selecting a payroll service, consider this warning:

Payroll is your business responsibility. Having a payroll service doesn’t relieve you (the business owner) from the responsibility for paying employees, withholding, reporting, and paying federal and state tax agencies. No matter who you hire, your business is ultimately at fault if something isn’t done or isn’t done correctly.

What Are Payroll Services?

There are two kinds of payroll services: online services and (for lack of a better term) personal services. The online services may be apps or online-based. The personal services are a business owned by an individual who may do payroll online or who may be local.

The evaluation process works the same way for both types of payroll services. But this article will focus on online services. Below are some features you should take into consideration.

How Much Does an Online Payroll Service Cost?

The first thing business owners ask when looking for a payroll service is: “How much does it cost?” While cost is important, other factors are just as important.

Consider the cost of the service now and into the future. If you have a very small business with only one or two employees, you may want to limit your cost by using a scalable service in which the cost is minimal for only a few employees and which increases as you add employees and services.

For most of the payroll services I looked at, the cost is per month, so you can change at any time. Most based the cost on the number of employees. Some offer a PAYE processing option for paying contractors, vendors, or freelancers.

Costs come in two levels for some of the services: a basic service that just calculates and delivers wages, with PAYE service, and a full-service option that also does the depositing and paying of payroll taxes and tax filings, including statutory obligations like NSSF and NHIF.

What Should a Full-Service Payroll Service Include?

A full-service payroll service should include the following:

Setup, training, and dashboard: The system should be easy to set up. You should have a dashboard to guide you through processes and to allow you to check on activities like filings and paycheck deposits. Training should be simple, with good videos to help you work through the various processes. What level of payroll knowledge do they assume you have? Most business owners have little knowledge, so your service should provide detailed basic knowledge of payroll terms, paychecks, and filings.
File and deposit payroll related taxes: This is probably the most important service. Having someone file and pay these taxes is a big responsibility. A full-service system should file all relevant payroll tax and employment tax documents for you. They should make payments on your behalf with the appropriate federal, state, and local regulatory agencies.

Mini Accounting ERP

This provides a fully integrated accounting module that covers Financial Accounting, analytic accounting, third party management, taxes management, budgets, Assets; to be successful in today’s competitive business climate you need more than just managerial vision and excellent staff. You need to manage information for which you need to have superior software system. With real-time information you can analyze your financial profile and enhance predictability. This needs a reporting tool that acts as a digital nervous system of your entire organization giving you summarized information retrieved through the enterprise network
.Features & Module

Account Management

General Ledger
Accounts Payable
Accounts Receivable
Bank – Cash Manager

Inventory Management

Sales Order Management

User Defined QuotationFormat
Multiple Product Price Grid
Sales Invoice Validation for Credit Limit Quantity Check
Direct Conversion of quotation to order to invoice to reduce data entry

Purchase Order Management

Local & Import Purchase

Quotation Comparison
LPO generation
Pending GRN tracking
Purchase Returns

Other modules

Multi Currency
Multi Warehousing
Report Writer
System Audit Manager
Import Cost Allocations
Project Tracking
Cheque Leaf Manager
Bill of Materials
Lot Tracking/Batch Tracking
Serial Number Tracking
Business Intelligence Centre
Annuity Billing
Job Costing
Pricing Matrix
Weighing Integration
Alert Manager

PABX ,Telephone Call management Accounting and billing solutions, Voice recording solutions, Voice Equipment Supply Services in Kenya

We are a leading supplier and installer of PABX Telephone/Call Billing accounting and Management System compatible with ALL Telecommunications Platforms/PABXs including the latest IP SYSTEMS like CISCO, Avaya and Asterisk among others.

Complete call analysis and voice solution

We have one of the most advanced call billing software and is designed to help you monitor telephone costs while providing complete control over telephone usage with detailed analysis of all calls and telephone bills.

The systems Database in Microsoft Access or MySQL.

Set up include Web based, Stand alone, and LAN/WAN set up .

Connections include TCPIP or Serial interfaces.

Standard Call logging systems ideal for small to corporate organizations .
Fully Automated Budgetary systems, ideal for medium and large organizations
Hospitality/Hotel Telephone Package systems for MICROS/FIDELIO PMS
WAN Enterprise Solution for a company with branch network
Call centre solutions

VOICE RECORDING

(1) Recording conversations on telephone line or extension of office PBX.
(2) Recording conversations of Incoming and Outgoing call when telephone lines are monitored, as well as Intercom calls in case if extensions are monitored.
(3) Hearing live conversations on telephone lines or extensions.
(4) Retrieving conversations based on date and time of conversation.
(5) Recalling recorded conversation, with query-and-select.
(6) Retrieving conversations based on querying conversation database. Following are commonly used queries

Asset management solution,Aluminium barcoded tags tags by Engsoft Valley solutions

Engsoft Asset tagging,Barcoded Aluminium Asset tags and Fixed Asset Management Software Solutions in Kenya

MAIN FEATURES
» Maintain detailed records of assets, tools, parts
and personnel
» Optimize inventory & track movement

» Track insurance & service contracts
» Track asset allocation
» Full asset life cycle management
» Extensive depreciation management
» In-depth asset reconciliation
» Exhaustive reports with multiple filters
» Interactive Dashboard for visual analysis
» Synchornized depreciation with accounting
periods for accuracy
» Integrated with Tally accounting & other
financial management software.
» Detailed information about assets
» Store multiple status of an asset
» Attach asset photo and document
» Quick search
» Import / Export asset information
» Insurance management of assets
» Display depreciation information
» Asset disposal / sale handling
» Asset value update
» Allocation of asset to multiple location
» Easy to manage location transfer
» Booking of profit or loss on asset disposal / sale
BENEFITS
» Comprehensive Asset Management
» Complete visibility on all assets
» Swift asset reconciliation
» Enterprise wide asset control
» Improve performance through MIS reporting
» Full secured operation
» Multi level filters for data analysis

Biometric Access Control Systems in Kenya

Engsoft Valley Solutions provides an innovative and superior access control solution that enables organizations to protect and control assets, properties, operations and information.

Our biometric access control system comes in variety of options and can be either Network-based or Stand-alone.
– Card and PIN for In & Out
– Fingerprint Reader for In & Out
– Fingerprint Reader for In & Card for Out
– Card for In & Out

Access control is a powerful and flexible functions make it one of the most comprehensive, robust and efficient access control systems available.

Multi-site, multi-tasking and multi-user
Anti pass-back
Provision for PIN code and emergency code
Visitor management
Card-holder location in real time
Control of the events based on the person the door
Unlimited passwords and operator profiles
Flexibility to two up additional parameters
Presence meters
Automatic task scheduler
System supports all Windows operating systems.
Time zone and authentication management
Back-up management
Administrative management of the personnel database
Data export/import utility
Audit Trail through Operator Log File
Built in Report generation
Barriers and Road Blocks
Perimeter Security Lights
Blast Mitigation
Automated Gates
Electric Fences
Biometric & Proximity Access Control & T/A Systems
Automatic Door / Gate Control / Barrier Systems
Master Keyed Locking Systems
Automatic Alarm Systems
Electric / Powered Fence Systems
Intercom Systems ( Single / Multi Users )
Man Trap Systems
Electronic Hotel Locking Systems
http://www.engsoft.co.ke/securit…/106-access-control-system

Payroll Software In Kenya for both Regular and Casual staff

Payroll Software In Kenya

Payroll Software And System In Kenya

Innovative accurate and affordable payroll solution for businesses of all sizes and industries.

A sophisticated and comprehensive software, designed to suit the need of HR and Finance professionals across small, medium and large size organizations.

Developed with the latest technology, its powerful and yet so easy to use that it makes payroll processing a simple job that can be performed in-house.

Leave Management

Various Leaves Definition e.g. Annual Leaves, Sick Leaves, Study Leaves, etc.

Payment and Deduction

User Defined Payment/ Deductions.
Variable, Fixed, Rate Based Payment Deduction.

Payroll management

Import/ Export of all kind of payment/ deductions, loans/ savings from/ to Excel.
Maintain Cumulative Balances for pension.
Option to specify voluntary NSSF, NHIF, Pension,Itax returns etc.

Loans and Savings

User Defined Loans/ Savings.
Maintains Individual Loan/ Saving Balances.
Automatic Fringe Benefit Tax Calculation.
Interest Calculation on Reducing Balance/ Principle Amount.

BIOMETRIC ACCESS CONTROL SYSTEM IN KENYA

ENGSOFT BIOMETRIC ACCESS CONTROL SYSTEM IN KENYA

Our access control solution is powerful, flexible and easily scalable making it one of the most comprehensive, robust and efficient access control systems available in the market.

Multi-site, multi-tasking and multi-user
Anti pass-back
Provision for PIN code and emergency code
Visitor management
Card-holder location in real time
Control of the events based on the person the door
Unlimited passwords and operator profiles
Flexibility to two up additional parameters
Presence meters
Automatic task scheduler
System supports all Windows operating systems.
Time zone and authentication management
Back-up management
Administrative management of the personnel database
Data export/import utility
Audit Trail through Operator Log File
Built in Report generator

PABX Call center,Contact centre,Complete call analysis and voice recording

PABX call managing system, Call center, Contact centre, Complete call analysis and voice recording

Standard Call logging systems ideal for small to corporate organizations .
Fully Automated Budgetary systems, ideal for medium and large organizations
Hospitality/Hotel Telephone Package systems for MICROS/FIDELIO PMS
WAN Enterprise Solution for a company with branch network
Call centre solutions
Monitors all incoming, outgoing and intercom calls
Recording conversations on telephone line or extension of office PBX.

Blog ArchivesEngsoft Solutions, Author at EngSoft Valley Solutions - Part 4

About engsoft-admin

Configuration Setup

Main Features

Communication Module

Overtime Management

Leave Management

HAND GEOMETRY SYSTEM

FINGER BASED SYSTEM – EBIO

FINGER BASED SYSTEM – SUPREMA

RFID based system

FACE RECOGNITION SYSTEM

Shift Management

Special Features

Reports

Attendance Processing

Employee Life Cycle

Leave Management

Recruitment

Grievance Handling

Disciplinary

Rewards and Recognition.

Performance Management/Appraisal

Training and Development

HR Dash Board

Report Writer

Analytical Tools

Self Service HR

Medical Claim and WC

What Are Payroll Services?

How Much Does an Online Payroll Service Cost?

What Should a Full-Service Payroll Service Include?

Other Important Questions to Ask

Account Management

Inventory Management

Sales Order Management

Purchase Order Management

Other modules

Complete call analysis and voice solution

VOICE RECORDING

Engsoft Asset tagging,Barcoded Aluminium Asset tags and Fixed Asset Management Software Solutions in Kenya

MAIN FEATURES » Maintain detailed records of assets, tools, parts and personnel » Optimize inventory & track movement

Payroll Software In Kenya

Payroll Software And System In Kenya

Blog Archives
Engsoft Solutions, Author at EngSoft Valley Solutions - Part 4

MAIN FEATURES
» Maintain detailed records of assets, tools, parts
and personnel
» Optimize inventory & track movement